Driving Around Your Laptop/Desktop
| How To ... |
Guide |
| Use voice typing to talk instead of type on your PC. |
For Windows 11 and
Windows 10
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| Change captions appeared on your Windows PC. |
(Windows 11) - Captions let you read the words spoken in the audio portion of a video, TV show, or movie. To define how the captions appear in Windows and some Windows apps, you can select one of the predefined caption options or customize an option to better suit your needs.
- Select (Start) > Settings > Accessibility > Captions.
- In Caption style, expand the menu, select one of the predefined options, and see how it appears in the preview.
- To customize the selected predefined option, select Edit and then modify the option details to your liking.
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| Make it easier to focus on tasks with Focus Assist. |
For Windows 11 and
Windows 10.
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| Have text read aloud with Narrator. |
For Windows 11 and
Windows 10.
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| Make your laptop/desktop screen easier to see with color filters. |
for
Windows 11
Windows 10 - To use a color filter:
- Select Start > Settings > Ease of Access > Color filters.
- Switch on the toggle under Turn on color filters.
- Then, select a color filter from the menu. Try each filter to see which one suits you best.
Note: To get to color filter settings in previous versions of Windows 10, select
Start > Settings > Ease of Access > Color & high contrast.
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| Make your Windows PC easier to hear. |
Windows 11:
- Hear all sounds in one channel
- Windows lets you convert stereo sound into a single channel so you can hear everything, even if you're using just one headphone. Select the
Start button, then select Settings > Accessibility > Audio, and then switch on the
Mono audio toggle.
- Display audio alerts visually
- If you have trouble hearing audio alerts, you can have your PC display them visually. Select the
Start button, then select Settings > Accessibility > Audio .
- Under Flash my screen during audio notifications, choose how you want audio alerts displayed. You can choose to have the title bar of the active window, the active window, or the entire screen flash when a notification arrives, instead of relying on sound alone.
- Make notifications stick around longer
- By default, Windows notifications disappear five seconds after they appear. If you want more time to read them, you can increase how long they're displayed.
- Select the Start button, then select Settings > Accessibility >
Visual effects. Then, under Dismiss notifications after this amount of time, choose the amount of time you want.
- Captions
- Windows lets you customize things like the color, size, and background of closed captions. Select the
Start button, then select Settings > Accessibility > Captions . Then, under
Caption style, choose how you want captions to be displayed.
Windows 10:
- Hear all sounds in one channel
- Windows lets you convert stereo sound into a single channel so you can hear everything, even if you're using just one headphone. Select the
Start button, then select Settings > Ease of Access > Audio, and then switch on the toggle under Turn on mono audio.
- Display audio alerts visually
- If you have trouble hearing audio alerts, you can have your PC display them visually. Select the
Start button, then select Settings > Ease of Access > Audio .
- Under Show audio alerts visually, choose how you want audio alerts displayed. You can choose to have the title bar of the active window, the active window, or the entire screen flash when a notification arrives, instead of relying on sound alone.
- Make notifications stick around longer
- By default, Windows notifications disappear five seconds after they appear. If you want more time to read them, you can increase how long they're displayed.
- Select the Start button, then select Settings > Ease of Access >
Display. Then, under Show notifications for, choose the amount of time you want.
- Closed captions
- Windows lets you customize things like the color, size, and background of closed captions. Select the
Start button, then select Settings > Ease of Access > Closed captions, and then choose how you want captions to be displayed.
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| Add an email account to Outlook. |
1. Select File > Add Account. (If you don't see a File tab, perhaps you are using New Outlook for Windows)
2. For Outlook for Microsoft 365 and Outlook 2016, 2019, or 2021, enter your email address and click
Connect; For Outlook 2013 and Outlook 2010, enter your name, email address, and password, and click Next.
3. If prompted, enter your password again, then select OK > Finish to start using your email account in Outlook. Pick the desired account and select the destination folder.
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| Use advanced setup to add a POP or IMAP email account in Outlook for Windows. |
1. Open Outlook and select File > Add Account.
2. On the next screen, enter your email address, select Advanced options, then check the box for Let me set up my account manually and select Connect.
3. Select your account type. Most of the time when you need to use this option, you'll select IMAP.
4. The Account settings screen should be pre-populated with most of the account settings you need. However, if you need to look up your settings,
see the POP and IMAP account settings topic.
Enter your incoming and outgoing server settings and then select Next.
5. Enter your password and then select Connect.
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| Use advanced setup to add a third-party MAPI email account to Outlook for Windows. |
(If you are using a third-party MAPI provider, download and configure the MAPI email provider application as suggested by provider company.)
1. Open Outlook and select File > Add Account.
2. On the next screen, enter your email address, select Advanced options, then check the box for Let me set up my account manually and select Connect.
3. On the Advanced Setup screen, select Other.
4. On the Other screen, choose the type of server to connect to from the list. Note: The Other option and your account type listed under it will only appear if you’ve properly installed and configured the MAPI provider.
5. Click Connect.
6. The third-party MAPI provider application installed on your machine should launch.
7. Finalize the account setup by following the MAPI provider's instructions.
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| Move multiple emails from Inbox to a specific folder. |
To select a large number of messages: Select the first message, then hold down 'Shift' and select the last message. This 'selects' all messages between the first and the last one.
(Note: If Outlook won’t accept your password and you know you’re using the password for your email account, you might have an email account that requires additional security. Gmail, Yahoo, iCloud, Outlook.com, and AOL accounts all use two-factor authentication to help verify that you’re the person trying to access your email account. |
| Select a file/folder/icon |
Type the first letter of the file. If you have several files starting with the same letter, continue hitting the letter key until your cursor lands on the file or folder you want. |
| Search for a file/folder |
F3 |
| Rename a file/folder |
Select the file/folder, click F2, and then re-type the name |
| Find out when the file or folder was created, by whom, and how big it is |
Select the file, right-click, and then click Properties |
| Display the Start menu |
Ctrl + Esc |
| Create a shortcut on your desktop to your favorite file/folder |
Drag the file/folder icon to your desktop |
| Scroll between open items |
Alt + Tab, then hold down Alt while clicking Tab to reach the desired file or program |
| Open Snipping Tool and take a screenshot in Windows 10 |
1. To open Snipping Tool, select the Start Windows button, type Snipping tool, and then select it in the search results. (There's no keyboard shortcut available.)
2. To take a screenshot, select New, and then select the part of the screen that you want to capture.
3. Choose from free-form, rectangular, window, or full-screen snips by selecting the arrow on the New button.
4. Use the built-in pens to draw on it to create the snip, save it, copy it, or email it to someone.
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| Take Screenshots in Windows 10 |
(1) Press the PrtScn button to copy the screen to the clipboard.
(2) Press the Windows+PrtScn buttons on your keyboard to save the screen to a file in the "Pictures" folder.
(3) Use the Game Bar in Windows 10.
(4) Use the built-in Snipping tool.
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| Select many emails at the same time in Outlook |
(1) Holding the Ctrl key, and then selecting multiple nonadjacent emails with clicking them one by one.
(2) Holding the Shift key, and then selecting multiple adjacent emails with clicking the first one email and the last one email.
(3) Selecting any one of emails in the email list, and then pressing the keys Ctrl + A together to select all emails in the email folder.
(4) Selecting the first email in the email list, and then pressing the keys Ctrl + Shift + End together to select all emails.
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| Disk cleanup in Windows 11 and Windows 10 |
(1) In the search box on the taskbar, type disk cleanup, and select Disk Cleanup from the list of results.
(2) Select the drive you want to clean up, and then select OK.
(3) Under Files to delete, select the file types to get rid of. To get a description of the file type, select it.
(4) Select OK.
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Working with Word
| To... |
Use this shortcut |
| Select text |
Shift + Right Arrow, Left Arrow, Up Arrow, or Down Arrow to highlight text |
| Copy selected text |
Ctrl + C |
| Cut selected text |
Ctrl + X |
| Paste selected text |
Ctrl + V |
| Undo your last action |
Ctrl + Z |
| Select all the text within your document |
Ctrl + A |
| Bold text |
Ctrl + B |
| Italicize text |
Ctrl + I |
| Underline |
Ctrl + U |
| Decrease font size |
Ctrl + Shift + < |
| Increase font size |
Ctrl + Shift + > |
| Change font |
Ctrl + Shift + F, then
use the arrow keys to reach the new font |
| Change font size |
Ctrl + Shift + P, then use the arrow keys to reach the new font size |
| Create page break |
Ctrl + Enter |
| Create new document |
Ctrl + N |
| Open My Documents window |
Ctrl + O |
| Close a document |
Ctrl + W |
| Save a document |
Ctrl + S |
| Print a document |
Ctrl + P |
| Preview what you're about to print |
Alt + Ctrl + I |
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Convert a Microsoft Word document (.doc/.docx) to an Adobe Acrobat PDF (.pdf) document |
Online Converter (free) |
Accelerating Excel
|
To... |
Use this shortcut |
| Move right to left, cell by cell |
Tab |
| Move up and down, cell by cell |
Enter |
| Erase data in current cell |
Backspace |
| Return to the beginning of the row |
Home |
| Enter the date |
Ctrl + ; (semicolon) |
| Enter the time |
Ctrl + Shift + : (colon) |
| Start a formula |
= (equal sign) |
| Check the spelling of titles or words within the cells |
F7 |
| Find out about the style within the cell |
ALT + ' (apostrophe) |
| Display the Format Cells dialog box |
Ctrl + 1 |
| Apply the general number format |
Ctrl + Shift + ~ |
| Turn numbers into dollars |
Ctrl + Shift + $ |
| Make numbers a percentage |
Ctrl + Shift + % |
| Apply a border |
Ctrl + Shift + & |
Expediting Internet Explorer
| To... |
Use this shortcut |
| Add sites to your Favorites |
- Go to the site.
- Hit Ctrl + D to add to your Favorites.
- Select Favorites and then Add to Favorites to create a separate folder for the site or to add it to a list already formed.
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| Select a home page |
- Go to the Web page that you would like to make your home page.
- Open the Tools menu and select Internet Options.
- Under Home page, click Use Current.
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| Use the History function if you visit a few select sites constantly |
- Select the History button on your top navigation (a green arrow on a clock face).
- Select the site that you would like and double-click.
- If the History button is not visible, go to the View menu, select Explorer Bar, and then click History to access.
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| Customize your toolbar to the tools you use most frequently |
- Right-click your top navigation.
- Select the icons that you use or go to the View menu, select Toolbars, and then click Customize.
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